Talk:WikiJournal User Group

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2014–2016
2016 naming vote
2017-2018

Discussions may also take place at the
public mailing list

Which posts to boost?[edit]

I have now received the grant money for the budget of 2018. I have paid the Crossref membership, and will pay for the domain names when it's time to do so.

Also, our request for an additional $400 to promote key posts (especially on Facebook) was also granted. Those Facebook pages are located at:

Now, which posts are we interested in boosting? Mikael Häggström (discusscontribs) 20:17, 10 February 2018 (UTC)

I'd guess the best use of promoting funds would be to boost posts about new content. That would be my first priority. Penny Richards (discusscontribs) 20:55, 10 February 2018 (UTC)
The WikiJournal of Humanities doesn't have a first issue yet, so I think it would make sense to boost a call for papers. The concept is a little difficult to understand at first so I would emphasize how academics can get published for greatly improving Wikipedia. Rachel Helps (BYU) (discusscontribs) 16:04, 12 February 2018 (UTC)
I agree. This is something we understand, but there are many out there to whom this is something new. Do we have a quick and concise primer to share about writing an article for a Wiki Journal - maybe directed to the unaware, non-wiki folks, or even non-believers? Perhaps that would be something good to share on social media. Jackiekoerner (discusscontribs) 18:46, 13 February 2018 (UTC)

Dedicated pages on vital issues?[edit]

I can see at least two issues that are vital for WikiJournals, that have probably not been satisfactorily solved so far, and that could benefit from long-term discussions, where the accumulated experience would be valuable. These issues are:

  1. How do we recruit reviewers? This is vital for any journal, but it is especially difficult for broad scope journals unless the editorial board is very large, and we have the additional particularity of publishing encyclopedic review articles.
  2. Who should be the authors of submissions from Wikipedia? Is it always appropriate to have authors, rather than (say) 'corresponding contributors'? Can a journal be considered an academic journal in the traditional sense if some articles do not have authors?

In both cases, we may eventually need to resort to a range of options that go beyond what is currently allowed by the editorial guidelines.

These issues may deserve more than discussions on this Talk page. We may need to collect suggestions, accounts of experiences with past submissions, links to relevant material, etc. Maybe we could create a dedicated page (with its own Talk page) for each issue of this type? Sylvain Ribault (discusscontribs) 21:35, 25 July 2018 (UTC)

for #2 point, Id think 'author(s)' is better than corresponding contributor...IMO--Ozzie10aaaa (discusscontribs) 01:07, 26 July 2018 (UTC)
The current guidelines for authors, at Publishing#Attribution, is that "Content drawn from Wikipedia or its sister projects must list all contributors as co-authors. This is done by naming the main contributors to the article as normal, and including an "et. al." link to the full contributor list, by pointing to a list generated by Xtools." It is possible to make updated to this phrasing there if we have other suggestions for it. There should be someone who is the author of the work, even if only having contributed a small part of the article. The author role still means having responsibility for the overall accuracy of the article, and to make amendments or comments on the peer reviews. Mikael Häggström (discusscontribs) 20:43, 8 August 2018 (UTC)
Thanks for your thoughts. I fear that the issue is potentially more complicated, and that the existing rules will have to adapt and evolve. What happens if the main authors do not agree between themselves? If two texts based on the same Wikipedia articles are submitted, simultaneously or not? If some authors wish to remain anonymous? Can we have Wikipedia pseudonyms in the list of authors? Which authors are allowed to submit? What if an author wants her name on the paper after it has been published? What are the rules for adding her name, and in which position in the list of authors? Authorship is already a delicate issue in academic journals, and it is even more complicated in WikiJournals. We cannot solve all the potential problems right now, but we need to collect ideas and experience. This is why I propose a dedicated page. Sylvain Ribault (discusscontribs) 12:22, 11 August 2018 (UTC)
I think both a 'frequently asked questions' page and an 'open questions' page could be useful. The FAQ page could be linked to from the 'About' page of each journal and be a list of possible questions and responses. The Open Questions (possibly the FAQ talk page) could be ongoing questions and be linked from the editorial guidelines. Being conscious of not increasing workload too much - both pages should work ok even if they are not very actively maintained (and could possibly summarise some of some of the points that come up on this discussion page). T.Shafee(Evo﹠Evo)talk 10:54, 13 August 2018 (UTC)
I would be happy with an Open Questions page. But this needs not be the Talk page of anything, as having its own Talk page might be useful. On the other hand, an FAQ page might duplicate information from other pages (such as Editorial guidelines), unless we remove these other pages. Sylvain Ribault (discusscontribs) 21:03, 16 August 2018 (UTC)
I've created a page for WikiJournal User Group/Open questions. We can use it to try to summarise the issues and possible solutions. I've just given it a draft organisation, but if you think there's a better way to format it, feel free to change it up as it evolves. Once it's a bit more populated, we might place it in the 'resources' tab of the WikiJournal top menu template. T.Shafee(Evo﹠Evo)talk 05:46, 10 October 2018 (UTC)

Peer review forms[edit]

Given the positive reactions for the peer review form (both by editors and reviewrs), I've made it the default for submitting peer reviews. The previous default was to directly add the review to the discussion page which was unpopular with most reviewers, who have no wiki experience.

All form submissions can be viewed by editorial board members (via link in the relevant google group). For each submission, the EiC of each journal is notified by email, and they can then forward it the relevant peer review coordinator to post to the discussion page and notify the author. T.Shafee(Evo﹠Evo)talk 12:01, 13 August 2018 (UTC)

Great work, Thomas! Mikael Häggström (discusscontribs) 11:39, 14 August 2018 (UTC)

Bylaws changes[edit]

Following a vote to remove a board member, I'm proposing the following changes to the Bylaws of each journal:

  • Votes to remove an editorial board member should have a specified duration, allowing time for people to notice the event. Rather arbitrarily, I suggest 5 days. Thus, the addition to the "Removal" section of the bylaws of WikiJournal and each individual journal would for example be "An Official may be removed by a majority of votes among people in an electorate as specified in ARTICLE III, Section 4, counting after at least 5 days of voting."
  • While we are updating the bylaws, I suggest that we rename the "WikiJournal Council" to the "Administrative board" of WikiJournal, to clarify that it focuses on admin tasks such as financials, Internet domain names and technical maintenance of the project, allowing the editorial boards to focus on the subjects of their expertise. I also suggest that we create a separate email list for members of this group. Still, important matters such as the content of the next grant proposal will be posted to editorial boards as well. And of course people can join both the admin and editorial boards.

As per current bylaws, eligible voters are:

  • 1. Current WikiJournal Council Members.
  • 2. Current members of any Editorial Board of WikiJournals
  • 3. Peer reviewers of WikiJournals who have completed at least one peer review.
  • 4. Registered Wikiversity users with at least 30 edits to WikiJournal pages.
  • 5. Not an individual voting for herself/himself.

Votes can be made here, or emailed to the public email list of the journal: https://lists.wikimedia.org/mailman/listinfo/wikijournal-en
Mikael Häggström (discusscontribs) 12:09, 14 August 2018 (UTC)

Result: Bylaws updated. Mikael Häggström (discusscontribs) 06:35, 22 August 2018 (UTC)
thank you for update!--Ozzie10aaaa (discusscontribs) 10:50, 27 August 2018 (UTC)

Request for further amendment[edit]

  • Mikael and other EiCs: I would request for another update to the by-laws (after discussion). I propose that a rule be introduced that the scope of any vote on the WikiJournal boards should not be modified after the voting process has begun. In other words, the scope of a vote would be limited to that defined at the onset of the vote and a re-voting would need to be initiated in case the scope needs to be changed/updated subsequently. Diptanshu 💬 18:27, 7 October 2018 (UTC)
  • Mikael and other EiCs: I would request for yet another update to the by-laws (after discussion). I propose that a rule be introduced that all members should treat all others with respect and dignity. Diptanshu 💬 18:54, 8 October 2018 (UTC)

Budget proposal[edit]

A draft of a budget proposal for 2019: Meta:Grants:Project/Rapid/WikiJournal_2019

The main new thing is funds for hiring a technical editor for the project, as described at Meta:WikiJournal User Group#Technical editor. I think the most appropriate way to go is to hire a "technical editor" primarily among ourselves (boards and associate editors), but I think we should simultaneously look at MediaWiki-experienced freelancers such as at upwork.com. It will also be much easier to administer the compensation of one person (at least initially) than for multiple editor-in-chiefs and editors. I'm also thinking that person will begin editing with a limited budget, and the result will be evaluated to make a decision of whether to proceed in the same manner. Anyways, we should get the funding before making any decision about which particular person to hire. Mikael Häggström (discusscontribs) 18:36, 2 September 2018 (UTC)

yes, technical editor may be a good idea--Ozzie10aaaa (discusscontribs) 14:40, 8 September 2018 (UTC)

PDF file hosting location (local or commons)[edit]

Currently we upload PDF versions of articles locally (example). Would it make sense to migrate them to Commons? Uploading to Commons is slightly easier than local uploads, however I don't know if there is some incompatible Commons policy. The nearest example I've seen is this PLOS article on how to edit Wikipedia. Not particularly vital either way, but any opinions welcome. T.Shafee(Evo﹠Evo)talk 03:06, 28 September 2018 (UTC)

Commons will put files up for deletion if they are not considered within its scope even with a commercial-free license. There are many additional reasons that can also produce deletion, see File:Vasyugan Swamp2.jpg, for an example. It might help if someone on commons regularly can keep an eye on them. --Marshallsumter (discusscontribs) 12:25, 28 September 2018 (UTC)

Public citability of board discussions[edit]

The board members of the respective journals serve an important purpose of taking strategic decisions on issues pertaining to the journals. This is identical to what board members of various organisations do. Under normal circumstances, the board members meet from time to time and each time the 'minutes of meeting' are documented so that they can be publicly cited. The board discussions on WikiJournal boards is therefore equivalent to the 'minutes of meeting' of the board discussions of a public body and therefore need to be citable. However, on WikiJournal boards the discussions take place through closed googlegroups and the contents of such discussions are not publicly citable. So, apart from the participants of the discussions (the board members) nobody else knows if the decisions were neutral or biased. If need be, there is no clear policy about how such discussions can be cited if necessary. I had earlier proposed that the discussions be shifted to a wikimedia mailing list of which only the board members of the respective journal would be part, but the board members have not been eager to do so since they have become used to a particular way of communication. Perhaps they failed to realise that just the email address for sending the mails would change, the rest would just remain the same. However, there are certain issues that need to be kept in mind before a strategic decision is made. I will mention them below.

  • Wikimedia way - Wikimedia groups are essentially open and collaborative. WikiJournals being hosted on Wikimedia platform, the same should be applicable to them. Transparency pertaining to the board discussions is therefore very essential unless a specific confidential issue is being dealt with. Even in such a case, there should be a clear policy on the matter.
  • Confidential issues - For issues wherein it might not be appropriate to disclose sensitive information publicly, a tag of confidentiality may be attached to the subject of the respective threads and they may be selectively posted on the closed googlegroups till additional features are developed to meet the purpose on Wikimedia mailing lists (possibly would require the status of a sister project first).
  • Real names vs pseudonyms - In contrast to Wikimedia usernames which can be pseudonyms, usually the board members are needed to furnish their real names and credentials. Nevertheless, if they want, the real identity can be kept confidential. In such a case, regarding the public citability of the board discussions, a clear policy needs to be delineated about norms of referring to each person.
  • Change of names - In case a person subsequently wants to be known by a different name, the same may be approved publicly by the EiCs, making sure that the new name does not overlap with that of an existing user.
  • Accountability - Each member must be accountable for the statements they make. Theirfore, their statements should be obligatorily attached to the name of the person (may even be a short-name or abbreviation, but uniquely defined for the person beforehand). I think that one person should not be able to use multiple names but a clear policy needs to be defined.
  • Rights - The respective persons are the authors of each statement they make on the board discussions at the respective WikiJournas. Open licensing is supposed to apply to each such works of authorship when it occurs on the Wikimedia platform. So, I doubt if they should be allowed to restrain any statements made on WikiJournal boards from being publicly cited. Nevertheless, as stated in the previous statements, the statements made by a particular person should be attributed to the respective name/pseudonym that person is pre-decided to bear.
  • Citability and 'other' people in question - Irrespective of other arrangements, a board member should be able to cite their own communication if they need to. If the discussion involves other people, using their pre-determined name should automatically clear the requirement of any permissions from the respective persons. On the other hand, if a board member needs to cite the communication of some other person, they should be free to do so as per the reasons above.
  • Archivability and future availability - The decisions and discussions of the board members today should be archivable so that future participants and/or board members may be able to look up the discussions if need be. This may only be partially feasible if the discussions remain outside the scope of Wikimedia platforms.

I welcome a discussion and policy determination on the matter. Diptanshu 💬 18:21, 7 October 2018 (UTC)

Discussion[edit]

I agree that participants should post online whenever possible, and I'll try to do so myself. It is also possible to link to email entries in the public groups. Board emails, on the other hand, will practically need to be assumed to be meant for the recipients only, and confidential to even other email lists. Mikael Häggström (discusscontribs) 10:14, 12 October 2018 (UTC)

Mikael, if the abstract of a paywalled article is available to be read freely, I would need to ask whether you would consider such a publication to be Open Access. I guess that the answer would be a no. In such a case, I hope that you would understand that the operations of WikiJournal (boards) in the present condition cannot be considered as transparent as in Open Access. In other words, it does not seem to share the philosophy it embodies.
Mikael, could you please explain how the operations of the editorial boards is supposed to be different from the operations of the Wikimedia Foundation board? Contrary to your belief, they are committed to transparency and their operations are clean and auditable by any external person. If you think that the board operations need to remain under a veil, and if you feel that board members should not be held accountable for what they do and say, please care to justify your stand. You may perhaps differ with me, but I feel that the discussions on WikiJournal boards essentially comes under two categories, ones that contain sensitive information of some sort, and the ones that do not. In case of the latter I see no reason for those discussions not to be transparent. I think that public accountability would ensure that the board members behave responsibly and that would be in the best interest for the project. A clear policy can be defined (can be an internal policy) about what can be considered sensitive information and not to be shared publicly. I am apprehensive that without public accountability the WikiJournal project would lack the credibility to eventually become a Wikimedia sister project.
In the rare event that an editorial decision is challenged (which should be permissible in accordance to the guidelines of COPE), Mikael, if the board discussions are non-transparent, how would you let permit the matter to be escalated to the next level, whatever be the next level?
Mikael, I see no board participation in the above discussion. Could you please explain the reason? In case you feel this discussion to be unimportant for the operation of WikiJournals, please feel free to say so. If you would think the discussion not to be unimportant, please clarify why the board members are not with you in this matter.
Mikael, I assume that you have made the above comments in your personal capacity and not in your official capacity. Please care to discuss with the other EiCs (and may be the boards as well) and provide a joint stand on the matter. Feel free to answer the other questions (as above) in your individual capacity. Diptanshu 💬 17:05, 20 October 2018 (UTC)
@Doc James: and @Ozzie10aaaa:, I would like to hear your stand on the matter. Diptanshu 💬 17:15, 20 October 2018 (UTC)

Reviewing Wikipedia articles through WikiJournals[edit]

As of now, the authors need to declare their authorship in case they wish to publish their article on WikiJournals. This method of declaration is standard for academic journals and the process ensures that any liabilities pertaining to an article is borne by somebody who submits the article. Following standard practice the same is applied when reviewing a Wikipedia article through WikiJournals. The process mandates that the primary author(s) or significant contributors submit such an article on WikiJournals for it to be considered through the editorial process. However, I feel that such a process might not be essential for an Wikipedia article.

  • When contributing to an Wikipedia article the authors essentially consent to publishing the contents under CC-BY-SA which automatically makes the content freely available for use and reuse under a compatible license, the only catch being the obligation to provide credits to the author while making use of the contents. The contents of a particular version of an Wikipedia article should therefore essentially be available for publication in WikiJournals without the requirement of further approval from the authors. They therefore need not separately declare that the content may or may not be kept permanently on a Wikimedia project.
  • The originality of the article contents is essentially ensured by the policies of Wikipedia which ensure that there is no copyvio. The authors do not need to declare the same for the publication in WikiJournals. In any case the same would eventually get re-ensured while the article goes through the editorial and review process.
  • The contibutions of each author remains documented through the history tab of an Wikipedia article. The same should serve as an adequate documentation of authorship.
  • No single contributor can be the sole author of an Wikipedia article although the respective person can be sole author till a particular version of an Wikipedia article. Even in such a case the process does not obligatorily require
  • Who will undertake the task of updating the article in accordance to the suggestions obtained through the review process? Since anybody can edit an Wikipedia, anyone can make the requisite changes, irrespective of whether they have been prior contributors to the article in question. I assume that they can also be participants of the WikiJournal boards. However, for neutrality issues, that contributor should mandatorily volunteer out from the editorial process for the given article. In other words, with respect to a given article, you can either be a contributor to the article, or to the editorial board, not both.
  • A clear policy needs to be determined about how to represent the authors with pseudonyms (in case real names are not available) and when one or more of the significant contributors are unregistered IPs.
  • In case no corresponding author is available, the correspondence for the given article can be addressed through the talk page of the given article.
  • A transparent note for each of the processes, starting from selection of the given article for review and publication through WikiJournals, the inputs from the reviewers, etc. upto the final note of approval or rejection by the board after the process, should be placed mandatorily on the talk page of the given article. A note also needs to be left on the talk pages of at least the top 5 contributors of the article in question, urging the contributors to participate in the review process for the article.
  • A clear policy needs to be formed about the optimal response time between leaving a note on a talk page, and the next step.

My proposal may be freely discussed and based on the consensus the by-laws of the WikiJournals may be updated accordingly. Diptanshu 💬 18:45, 8 October 2018 (UTC)

Discussion[edit]

The issue of authorship is one of the two 'vital issues' that I think deserve a permanent discussion page, see here. It is indeed not obvious who can be considered an author, and whether we need an author for working on a Wikipedia article. However, before we start investing editors and reviewers' time in a submission, we need some guarantee that someone will work on the article. Having already made major contributions is the best guarantee we can think of. On the other hand, there is no requirement for WikiJournal board members to be proficient contributors to Wikipedia, so I am not sure we can trust ourselves to act as corresponding authors. Sylvain Ribault (discusscontribs) 18:58, 9 October 2018 (UTC)

PS: There is now a permanent page for suggestions on this issue. Sylvain Ribault (discusscontribs) 20:11, 10 October 2018 (UTC)
I agree that having specific corresponding authors submit articles is important. For example, I think the BMJ organised experts to peer reviewer the Parkinson's disease Wikipedia page (here). However, because nobody was specifically designated as a corresponding author, it took a long time for the recommendations of the reviewers to be implemented by wikipedia editors and may have been off-putting for the BMJ after they had put in the effort to organise review. My preference is to prioritise expansion/overhaul of stub/absent articles (example, example) by contacting non-wikipedian experts in topics that are currently under-developed in Wikipedia. However, WikiJournals could certainly have enhanced presence on Wikipedia with more targeted instructions for how to submit high-quality Wikipedia articles for review, analogous to GA and FA review options. Perhaps an update and reorganisation of the w:Wikipedia_talk:WikiProject_Medicine/WikiJournal page. T.Shafee(Evo﹠Evo)talk 13:01, 11 October 2018 (UTC)
Having non-Wikipedian experts write new Wikipedia articles or improve poor articles is indeed the ultimate goal. However, it seems easier to begin with having Wikipedians submit a few existing good articles. These articles can then be pointed to the non-Wikipedian experts, as examples of what we do. The lack of such examples in my field is the reason why I am reluctant to try recruiting non-Wikipedian experts at the moment. Sylvain Ribault (discusscontribs) 20:51, 11 October 2018 (UTC)
Which brings me to the question: how do we convince Wikipedians to submit good articles? What has been attempted with this template looks like the right idea, but the results do not seem compelling. Maybe we should fine-tune the message and the venue? Going to talk pages of specific articles and users, rather than WikiProjects? Something along the lines 'constructive expert feedback, academic recognition for your work, free journal: please submit your article(s)'. Sylvain Ribault (discusscontribs) 21:00, 11 October 2018 (UTC)
For biologist Wikipedians who also edit under their real names, I've had some success with contacting via their faculty email address. Recent GA/FA authors are certainly prime options. Identifying high-quality B-class articles that have highly-engaged current editors is much harder. Approaching WikiEdu course organisers also seems like a possible longer-term avenue. I'm in talks with an academic at my university about getting 20-40 Masters students to all work on different sections of a single article and submit it with oversight from a couple of more senior researchers. The other backup option is that it is for one or two editorial board members to submit articles to the journals (though it is not ideal, and should be a small final minority of articles). T.Shafee(Evo﹠Evo)talk 12:51, 13 October 2018 (UTC)
Thomas, after I can manage some time I myself would be taking up the task of shortlisting B class medical articles, updating them, and submitting them for review through WikiJMed (definitely after contacting the significant authors). I would also contact the significant contributors to Wiki Project Med articles and try to team up with them for the task. My not being on the board any more is an additional advantage that I now enjoy and let me heartily thank you (and the participating members) for the same. Diptanshu 💬 17:12, 20 October 2018 (UTC)

WikiJournal twitter accounts[edit]

Below are summarised recent suggestions by Diptanshu Das sent to the wikijournal-en mailing list:

  • WikiJMed twitter should promote the recent WikiJournal interview
  • WikiJournal twitter accounts should consider applying for verified status via @verification to improve credibility

Copied from mailing list by T.Shafee(Evo﹠Evo)talk 11:43, 9 October 2018 (UTC)

Since only a small number of members from each journal control each social media account (twitter and facebook). I have made a test form that could be used for people (including article authors) to suggest possible social media posts. It would have to be monitored by those in charge of each journal's social media profile.
https://docs.google.com/forms/d/e/1FAIpQLSd7UOiidYOAzkBfAVBe8eWwE5mbmvRF6wR3NDfTgnj0dDdBFQ/viewform
I don`t know enough about twitter verification to know whether it is worth the effort at this stage. Others with more twitter knowledge will have to make the call on this one. T.Shafee(Evo﹠Evo)talk 11:51, 9 October 2018 (UTC)

Budget proposal[edit]

Hello WikiJournal participants,

Please have a look to check if any further changes are needed for the budget proposal for 2019:

Also, please endorse at the bottom if you think it is alright. I will submit it to the grant committee when we feel it is ready.

We still have the funds for social media outreach. Perhaps after we've hired a technical editor I may get time to join in creating online posts to promote.

Best regards,

Mikael Häggström (discusscontribs) 10:07, 12 October 2018 (UTC)

It's now officially proposed. Mikael Häggström (discusscontribs) 14:13, 19 October 2018 (UTC)

Calendar merge[edit]

Several of the items in the WikiJMed calendar will be identical for the other journals. Since it's not particularly cluttered at the moment, I've merged them into WikiJournal_User_Group/Calendar. We can split again if they start to get full, or very divergent. T.Shafee(Evo﹠Evo)talk 11:04, 16 October 2018 (UTC)

I agree with this merge. Mikael Häggström (discusscontribs) 14:19, 19 October 2018 (UTC)

Code of Conduct of Editorial board members[edit]

I have proposed Code of conduct document to serve as an add-on to the existing Bylaws and the ethics statement of WikiJournals. This because the existing documents do not adequately address the issues concerning a well defined Code of Conduct of Editorial board members although that of other participants like authors and peer-reviewers has been adequately addressed. The proposed document has been developed by me in accordance to the requirements as stated by COPE and is also mandated by the ICMJE and WikiJournals abide by both. The document has been partially derived from this and this document of the Wikimedia Foundation. The document may be freely discussed here, modified and accepted by the existing board members. Unless opposed significantly, this document should automatically implemented in 10 days from the date of proposal. The periodicity of revision of the existing documents and processes needs to be decided upon. After implementation the Editorial board members would need act in accordance to the stated Code of Conduct. The scope of the document can be extended to the Associate editors as well but as of now the WikiJournals have not been able to make best use of them. If needed, that can be done as an amendment, but after a separate and independent discussion. Diptanshu 💬 10:36, 20 October 2018 (UTC)

Discussion[edit]

Diptanshu, I see you have put significant work into the draft, but it would need to be supported by at least a consensus among journal participants in order to become official. I'll need to evaluate the document a bit further before being able to form an opinion. To give me more time for this, would you be able to coordinate the peer reviewing of any of the new article submissions of WikiJMed? WikiJournal_of_Medicine/Potential_upcoming_articles. Mikael Häggström (discusscontribs) 17:03, 20 October 2018 (UTC)

@Mikael Häggström:, please take your time to evaluate the document and make amends before you place it before the boards for consensus. But please set a dealine and act accordingly. In the meantime I would possibly add or modify a point or two. Do follow the history page.
I would possibly be available to take up coordination of peer reviews in or after December but not at the moment. Furthermore, in my present capacity I am not sure whether I hold the right credentials for the task. Since this is outside the scope of the ongoing discussion, perhaps we can discuss it elsewhere. Diptanshu 💬 17:24, 20 October 2018 (UTC)

Strategy session for the boards[edit]

In the context of my proposal above, I would insist on:

  • periodic strategy sessions for the boards.
  • The strategy sessions are to be held transparently through online discussion fora and do not require the board members to meet.
  • If held through online video collaboration like google hangouts (only after the initial work-up), a record for the same needs to be maintained using items like youtube rendition of the same and/or etherpad listing of the same.
  • Define a particular periodicity for strategy sessions between board members of the respective groups, and thereafter in unision. I propose an annual periodicity.
  • Define specific timelines for the strategy sessions. I propose January or December. As per previous indication August is possibly the best time for this. A vote for the month of choice can be done with each person putting one mark for each month they feel they can get involved in (max 12 marks per member). The month with highest number of votes would be selected for upcoming sessions.
  • Typically this strategy session should precede a budget allocation/application for grant since the latter needs to be based on the former.
  • If the timeline of a strategy session is defined in advance, the members can gather their thoughts and make a submission (in transparent manner) prior to the actual session of brainstorming.
  • The purpose of the strategy sessions is to clearly delineate strategy/ies to be executed in order to realise the mission of WikiJournals.
    • Let me add that the mission of WikiJournal is to publish scholarly works with no cost for the authors, apply quality checks on submissions by expert peer review, and make accepted works available on the Internet free of charge, in perpetuity.

Kindly note: Mission is a general statement of how you will achieve the vision. Strategies are a series of ways of using the mission to achieve the vision. Goals are statements of what needs to be accomplished to implement the strategy. Objectives are specific actions and timelines for achieving the goal.

A demo goal statement for WikiJMed could be:

  • Get indexed in Pubmed

The corresponding objective would be:

  • Get 40 submissions at least

The strategy for the same needs to be defined. That is the purpose of the strategy sessions. I have already communicated a very basic version of social media strategy for the same in a separate email to the EiCs. The rest is supposed to occur at the strategy sessions I propose. Diptanshu 💬 11:04, 20 October 2018 (UTC)