WikiJournal of Science/Associate editors
WikiJournal of Science
Since: December 2017
Funding: Wikimedia Foundation
Publisher: WikiJournal User Group
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Associate editors help in copy-editing submissions, contacting prospective peer reviewers, formatting accepted manuscripts, and integrating suitable material into Wikipedia. They can also vote in board elections. If you are interested in joining as an associate editor, you can apply here. All previous applications can be viewed here.
Most authors have allowed their article submissions to the WikiJournal to be open-access in the wiki from the very beginning, but in some cases they prefer to have in confidential up to publication. Many journals do not accept submissions that have been in the open at any time, and thereby authors may be harmed by premature disclosure of any or all of an article submission's details. Associate editors must therefore keep such works confidential by restricting discussions about such articles to for example email communications, rather than talk page entries in Wikipedia or Wikiversity. Associate editors must not retain such works for their personal use.
Formal expertise and experience in science is useful, but not mandatory. There is no minimum requirement for how active an associate editor is required to be. Yet, it is strongly recommended that you add the page of potential upcoming articles to your watchlist, as well as join the public email list in order to get updates about journal activity. Ways to contribute are detailed at: Editorial guidelines - How to contribute.
Associate editors can edit wiki pages under a pseudonymous username, but need to disclose their identity to the editorial board, and should use their real names when communicating with authors and other editors.
Peer review coordination
Peer review coordination is a task that mainly includes contacting potential peer reviewers when an article is submitted. During this process, peer review coordinators find and invite peer reviewers (see guidelines), and correspond with them as well as the manuscript authors. This does not require any particular expertise in the subject at hand, and it can overlap with other responsibilities. Peer review coordinators need to be aware that it may sometimes take several dozens of invitations before receiving two positive responses. Sending from a @wikijsci.org address may potentially increase the chances of acceptance, so you are welcome to request such an email for yourself from Editor.in.chiefWikiJMed.org. To use such email, login is through Gmail.com by entering the @wikijsci.org address as username.
This example can be adapted for use by peer review coordinators when first getting in touch with the authors: Intro email to authors
Duties of associate editors
The full names and affiliations of the associate editors should be displayed online.
In case of transfer of the peer review coordinator task to another person for a particular submission, there should be a handover period with the new and old coordinator working together. The duration of this period should be established in agreement with the editorial board. Acceptance decisions of the previous editor should not be overturned unless there are substantial issues such as plagiarism or data fabrication.
Confidentiality[edit | edit source]
Associate editors must keep the confidentiality of works, author or peer reviewer identities, or other privileged information unless permission has been granted to disclose such material or information. Associate editors must not retain such works for their personal use.
Scientific misconduct[edit | edit source]
In case of suspected scientific misconduct, associate editors should inform the editor-in-chief or an editorial board member. Unless advised otherwise by the editorial board, the next step for the editor is to seek a response from those suspected of misconduct. If they are not satisfied with the response, they should ask the relevant employers or institution to investigate. When available, it is generally the responsibility of the relevant employers or institution to investigate those suspected of misconduct, and to potentially discipline them and take measures to prevent further misconduct.
- Further reading
- Full ethics statement, by the WikiJournal User Group