WikiJournal of Medicine/Editorial guidelines

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WikiJournal of Medicine
Open access • Publication charge free • Public peer review

Wikijournal of Medicine Wikiversity Journal of Medicine WikiJournal Medicine Wikipedia Medicine Wikipedia medical journal WJM WikiJMed Wiki.J.Med. WiJouMed WikiMed Wikimedicine Wikimedical Free to publish Open access Open-access Non-profit online journal Public peer review

WikiJournal of Medicine logo.svg
WikiJournal of Medicine

An open access journal with no publication costs – About

ISSN: 2002-4436
www.WikiJMed.org
Frequency: Continuous

Since: March 2014
Publisher: Wikimedia Foundation
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In the news

2017:
ARTICLE in Journal of Epidemiology and Public Health
ARTICLE in Science
INTERVIEW with board member

2016:
VIDEO featuring Editor-in-chief
ARTICLE in The Signpost
ARTICLE in The Conversation

More mentions

Updates

2017
current: Potential upcoming articles
02-01 Citation metrics

2016
10-17: Article published in the Lancet Global Health
09-29: Listed in the Directory of Open Access Journals
09-27: Prizes introduced for best articles in 2017
08-31: Renamed to WikiJournal of Medicine
More updates

Contact

Contribute


This page describes the steps required to process an article through submission, peer review, formatting and publication.

Editing published works[edit]

Both authors and associate editors may correct spelling errors, minor grammatical errors and inconsistencies in reference formatting even for published works. It is also allowed to make technical edits to the pages. On the other hand, a change in the meaning of the main text may be reverted since it may require renewed peer review and author approval. Suggestions for updates of the main text of published articles may be created as separate drafts that are re-submitted to undergo peer review before being used to update the article. Edit suggestions can also be added at the Discuss page of each resource (linked near the top). It is recommended to state any conflicts of interest (or simply "none stated") when proposing changes to the main content of published articles. These requirements are not needed if the edits are obviously spelling or grammar corrections.

How to contribute[edit]

Help needed[edit]

Keep in touch[edit]

  • Be bold with changes that you think will improve the journal

Outreach[edit]

Outreach to potential contributors is essential for the journal, and the target audience may include (but is not limited to) scholars and health professionals

  • The journal may be presented at scholarly gatherings. (Example presentation)
  • Many scholars have written theses that are not published, but could very well fit as an article
  • Also, faculties of medical schools may be asked to present the journal to their students, as a form of teaching about medical information online
    • Medical students are often required to complete a research project as a part of their studies, and the journal allows them to potentially publish their works
  • Writing (or inviting scholars to write) articles about open access publishing, highlighting Wiki.J.Med as an example (Example in The Conversation)
  • Notify Wikipedia users (or editors at other Wikimedia projects) who may be interested in the project on their talk pages (Example entry)
  • Coordinate and collaborate with other journals or organizations with similar scope and reaching out to their users/subscribers through their mailing list
  • Spread the word about the prize for best submission: Poster, Hyperlinked poster
  • Have the journal listed in more academic databases and search engines.

Other[edit]

Inviting a submission[edit]

Editors may invite submissions from anyone with suitable expertise. This can act as a way of commissioning an article on a specific topic to replace or update an existing Wikipedia article or as a new article to cover a missing topic.

For content not already on display in Wikimedia projects:

1. General submission invitation email templates: .msg version .docx version

2. Submission confirmation email templates: .msg version .docx version

For Wikimedia content such as Wikipedia articles, the presumable page for the work in Wikiversity may contain an abstract of the work (example), so that changes during the peer review process are made at the other Wikimedia project such as in Wikipedia. Copying an entire article from Wikipedia to Wikiversity provides a more straightforward material for peer reviewers, but can confer the necessity to subsequently copy sometimes hundreds of edits that arise during the peer review process.
An editor may add a tailored submission letter to its talk page. Authors may then sign it online (example for Wikipedia article) (example for image).

Alternatively, email template: .docx version

Receiving a submission[edit]

As described at the Publishing page, the corresponding author may write the article online or email it to submissions@wikijmed.org. In the latter case, the editor-in-chief then asks whether the author wants to have their works kept confidential up until publication, mentioning that processing and peer reviewing goes faster when submissions are put directly in the wiki. Still, authors may prefer confidential processing because many journals do not accept submissions that have been in the open at any time, and thereby authors may be harmed by premature disclosure of any or all of an article submission's details. The authors' choice in this matter will determine the pathway of the ensuing procedure.

Works without need for confidentiality[edit]

In this case, the corresponding author is asked to create a Wikiversity account and upload the work directly to Wikiversity. Such an email may contain:

You can help out in the editing process by creating a Wikiversity account [1], start a new page [2] and then add your work there and save the page. To copy-paste text-based works and keep most of the layout in text-based works such as tables, you can click "Preferences" at top right, "Beta features" and then enable Visual Editor before creating a page. Images are uploaded separately to Wikimedia Commons, making it possible to use them in all Wikimedia Projects.

If authors find it troublesome to upload the works themselves, editors help out in this matter. Editors may also make edits similarly to editing published works.

Confidential works[edit]

Discussions related to confidential works need to be held privately, such as by email restricted to members of the editorial board and peer reviewers.

Plagiarism checking[edit]

All submitted works should first be checked for plagiarism. For articles that include no Wikipedia content, use the Small Seo Tools plagiarism detector or Search Engine Reports. For articles based on Wikipedia pages or that include Wikipedia content, use the WMF copyvios tool. Write the results on the Discuss-page of the submission, such as:

  • Artículo bueno.svg Pass. Report from Small Seo Tools software: 3% Plagiarism (review the detected sections manually if exceeding this), 97% Unique. ~~~~

Arranging peer review[edit]

Articles needing peer review can be seen at Potental upcoming articles.

Responsibility[edit]

Each submitted work is designated to one "peer review coordinator" in the editorial board. While anyone can help find peer reviewers, this person has the final say about inviting and accepting peer reviewers.

Finding peer reviewers[edit]

Suitable peer reviewers can be found by the following methods:

  1. Authors may recommend suitably qualified peer reviewers to review their submitted manuscript
  2. The journal maintains a list of list of peer reviewers across a variety of speciality
  3. Databases can be searched for similar articles, and the corresponding authors contacted (e.g. PubMed, Scopus and Google Scholar)
  4. Google searches can be made with titles such as "doctor" or "professor" in addition to the medical subject at hand.
  5. As a last possibility, authors may pay for a peer review to be performed by Rubriq (with a request to abide by the journal's peer review guidelines)

Peer reviewers must fulfill the following criteria:

  • Public contact information, or be willing to be contacted by a Wikimedia volunteer by peer review verification if necessary, wherein only trusted participants know the identity.
  • Expertise in medicine (in the specific field of the article to be reviewed) and be willing to confirm their credentials if requested
  • Review may be anonymous or non-anonymous

Prospective peer reviewers should also state any conflicts of interests if applicable. For example, if the peer reviewer is an author of an article that is used as a reference in the article submission at hand, this should be mentioned among conflicts of interest.

Inviting a peer reviewer[edit]

Invitation emails to potential peer reviewers are tailored to the associated article submissions and reviewer and may describe why that person in particular was chosen as a reviewer. Example templates are included below.

Peer review request email templates: .msg version .docx version

Example for an existing work in Wikimedia

Confirming peer reviewer[edit]

Once a reviewer has confirmed that they are willing to review an article, the full manuscript should be provided. The email should contain the article to be reviewed as an attachment, and a link to the url if the pre-print draft is available. Be sure to check if the article authors have requested to be anonymised for the peer review.

Peer review confirmation email templates: .msg version .docx version

Processing received peer reviews[edit]

Checking the review[edit]

Received peer reviews should first be checked for any disclosure of conflicts of interests, even if merely saying "none declared". Emailed peer reviews should, in addition, be checked for inclusion of:

If the peer review lacks any of these criteria, a request should be sent to the peer reviewer to supplement to peer review.

Uploading the review[edit]

Emailed peer reviews that fulfill the criteria are added to the "discussion" page of the article.

Firstly, the peer review text is added to the discussion page using the {{Review}} template. If peer review was submitted as a PDF, then the |pdf= parameter is used to link to the uploaded file. The {{Article info}} template should also be copied from the article main page to the discussion page.

Secondly, on the article's main page, the {{Article info}} template should have the |rev_permalink= parameter added, with a url indicating the specific version of the page that was peer reviewed.

{{Artice info
|rev_permalink = https://en.wikiversity.org/w/index.php?title=Images_of_Aerococcus_urinae&oldid=1297344
|other parameters etc....
}}

The peer reviewer can be invited to sign up at the peer reviewer list for future submissions in their field of interest. Confidential reviewers can contact the editorial board for future notifications.

Article amendments[edit]

Response to review[edit]

At this stage, the authors of the article are asked to amend the issues brought up in the peer review.

  1. Editing the article itself to address any issues
  2. Responding to all comments raised by the reviewers (using the {{Response}}template)

Once the article has been revised, the peer reviewer(s) should be notified, preferably including a link showing the changes in the article as can be selected in the Page history. Unless the peer reviewer mentions further issues in the work, the editorial board can be notified, either as an entry on their talk page, or as an email to contact@wikijmed.org. The editorial board can decide about article publication after two external peer reviews are complete.

Inclusion of approved articles[edit]

Articles that are approved by the editorial board for inclusion in the journal go through the following processes:

  • Informing the corresponding author about article acceptance
  • Assignment of a digital object identifier (DOI).
  • Move the article page to remove the Draft: in the title
  • Addition of the |accepted= parameter and date to the {{Article info}} template of the article.
  • Inclusion of the {{List entry}} template at the top of the current issue WikiJournal of Medicine (source page located under "Journal issues" at top menu).
  • Creation of PDF file.

Article authors may be asked to translate the abstract into other languages they know. A translated abstract should be put in the Wikiversity of that language if available.

Assignment of digital object identifier[edit]

Assignment of a DOI to an article is done through Crossref by editorial board members (log-in details in google group discusson board), through their web deposit form, using the following metadata:

Data Type Selection: Journal

Journal information
Title: WikiJournal of Medicine
Abbr.: Wiki J Med
Journal DOI: 10.15347/wjm
URL: http://www.WikiJMed.org/
Print ISSN: (leave blank)
Elect ISSN: 20024436
Volume: 4 (for 2017; this is updated every year)
Issue: 1 (currently; it may be updated every 6-15 articles)
Issue DOI: (leave blank)
Issue URL: (leave blank)
Publication dates;
Type: print: (leave blank)
Type: online; Year: 2017
Month: (leave blank)
Day: (leave blank)

Continue to "Add article", and enter article-specific details.

Article information
Title: title of article
DOI: the doi should be constructed as: 10.15347/wjm/2017.XXX, where XXX is the chronological order of the work for this year.
URL: full url of article
Contributors: add each author and their ORCID (affiliations are not needed).
First page: the chronological order of the work for this year
Last page: leave blank

Whenever metadata are updated, all applicable fields need to be filled in again and previous data is over-written.

All XML files of article metadata should be kept at this public folder.

WikiJournal of Medicine template[edit]

The easiest way to create the {{Article info}} template is to wait for a couple of minutes for the DOI assignment to take effect. Then, use the DOI Wikipedia reference generator to generate a citation from that DOI. The <ref name="...">{{cite journal| part should then be replaced with {{Article info|, and the template can subsequently be included in the article. The|pdf=, |review=,|affiliations=, |correspondence=, |orcid=, |submitted=, |accepted=, and |abstract=parameters will need to be added manually (See Article info template for more details on parameters).

Inclusion in current articles list[edit]

This is done through the template {{List entry}} on the WikiJournal of Medicine main page. Again, the generated citation from DOI Wikipedia reference generator can be copied into this one, replacing <ref name="...">{{cite journal| with{{list entry|.

PDF files[edit]

Creation of PDF files[edit]

  1. First, the article's {{Article info}} template should be checked to make sure that the information is up to date
  2. The recommended method for formatting the PDF is using the standardised blank docx formatting template (MS word 2013 or later recommended)
  3. Text sections and publication data (e.g. date) are copied and pasted into the docx template from the wiki page
  4. Use Ctrl+H to replace all space characters with space again (Wikipedia otherwise uses a mix of non-breaking and normal spaces)
  5. Remove "↑ Jump to" from reference list
  6. Dysfunctional URL links to Wikipedia articles may be repaired by replacing %2520 with underscores with (e.g. [[Wikipedia:Cerebral%2520cortex|Cerebral%2520cortex]])
    1. Alt+F9 (to show field codes)
    2. Ctrl+H (to find-replace "%2520" with "_")
    3. Alt+F9 (to hide field codes again)
  7. File > Save as > docx
  8. File > Save as > PDF (avoid PDF "printing" since this can lead to misformatting)

Uploading PDF files to the journal[edit]

Once a PDF has been generated, it needs to be associated with the article.

{{Artice info
|pdf = https://upload.wikimedia.org/wikiversity/en/.....pdf
|other parameters etc....
}}

Updating PDF files[edit]

When a minor update to an article is needed, the docx version (linked from the bottom of the wiki page) should be used as the starting template, with changes copied across from the article's wiki page.

For major updates, it may be best to create the document again from scratch using the blank .docx template.

The updated PDF can be uploaded by going to the File:[Article title].pdf page and clicking "Upload a new version of this file".

Wikipedia inclusion[edit]

The following content from WikiJournal of Medicine publications can be integrated into Wikipedia:

Before PubMed indexing, WikiJournal of Medicine articles should not themselves be used as references in Wikipedia articles.