WikiJournal User Group/Technical editors

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WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" Wikiversity Journal User Group, WikiJournal Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Technical editors help in administrative tasks behind the scenes including processing articles, updating metadata, and formatting accepted manuscripts (summary of tasks). If you are interested in joining as a technical editor, you can apply here. All previous applications can be viewed here.

Technical editors

Cody Naccarato ORCID iD.svgWikidata-logo.svgWikimedia Community Logo.svg
Jenna Harmon ORCID iD.svgWikidata-logo.svgWikimedia Community Logo.svg
Logan Smith ORCID iD.svgWikidata-logo.svgWikimedia Community Logo.svg
Wilson Jacobs Wikidata-logo.svgWikimedia Community Logo.svg
Emma Choplin ORCID iD.svgWikidata-logo.svgWikimedia Community Logo.svg
Joshua Langfus ORCID iD.svgWikidata-logo.svgWikimedia Community Logo.svg

Previous technical editors

Mohammed Sadat Abdulai ORCID iD.svgWikidata-logo.svgWikimedia Community Logo.svg

Role details

Main tasks[edit | edit source]

The tasks of technical editors are essentially technical and largely repetitive tasks relating to the preparation, peer review and publishing of articles. This allows authors, peer reviewers, board members and other contributors (who are all non-paid volunteers) to focus on their tasks.

A more detailed description of technical editor tasks is located at:

Additional tasks[edit | edit source]

If having deeper technical experience, the technical editor could help out in tasks such as:

Admin details

Budget[edit | edit source]

The project received funding for hiring a technical editor in the (2019 grant), amounting to $1,400 (assuming $400 being redirected to the technical editor role from funds previously directed at social media outreach). The rate was set to to $20 per hour as of 2020-10-09.

Hiring process[edit | edit source]

If or when the WikiJournal User Group will have an open position, the hiring process may consist of:

  • First looking among current board members and associate editors for appropriate candidates.
  • If this doesn't lead to choosing a technical editor, then it may be advertised externally.
  • Any candidate will be interviewed, wherein all WikiJournal participants may suggest questions. 2-3 people will volunteer to screen applicants, with summaries sent to all editorial boards. The technical editor will then be hired based on consensus among board members.

That person will begin editing with a limited budget, and the result will be evaluated to make a decision of whether to proceed in the same manner.

Contract[edit | edit source]

Following is a draft of the employment contract of a technical editor:

Employment agreement[edit | edit source]

WikiJournal employs the Employee in the capacity of Technical editor, which duties shall include those set out in the Responsibilities section below, and any other such duties as may be required by Employee from time to time upon the following terms and conditions:

  • Editing submitted articles to WikiJournal:
    • Copyediting articles (including image formatting, reference formatting, and checking image attributions)
    • Managing journal metadata (including articles, authors, reviewers, and editors)
    • Preparing and uploading the pdf version of articles
    • Generating DOI codes (Digital Object Identifiers) for accepted articles
  • Assisting in arranging peer reviews of articles submitted to WikiJournal, by regularly checking the potential upcoming articles, and offer assistance to peer review coordinators at least in articles with delayed progression. Such assistance may be in organizing lists of names, credentials and emails of potential peer reviewers.
  • Keeping a record of tasks performed and how much time was used for each task, to be presented monthly to the administrative board of WikiJournal.

In consideration for Employee's service, WikiJournal shall pay the Employee $20 per hour, payed within a reasonable time upon receiving the monthly report from the Employee.


The Employee must keep the confidentiality of works, author or peer reviewer identities, or other privileged information unless permission has been granted to disclose such material or information. The Employee must not retain such works for personal use.

Scientific misconduct

The Employee should act in accordance with the policies of WikiJournal, as described in the Bylaws and Ethics statement of WikiJournal. In case the Employee suspects scientific misconduct or undisclosed conflicts of interest, the Employee should inform the editor-in-chief or an editorial board member of the affected journal.


Each technical editor will undergo an annual evaluation by the administrative board.