Helping Give Away Psychological Science/Standard Operating Procedures/Chapter Elections

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[Master List of Mental Health Resources]
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Chapter Executive Team Elections[edit | edit source]

Each year in the spring there is an election for the executive officer positions to fill the executive board. Elections are decided by a majority vote of the members of the club.

Election Guidelines[edit | edit source]

  • Secretary, Social Media Chair, President, and Treasurer are up for election each voting cycle, but most positions can be held for multiple terms if re-elected (except for president)
    • The President can only be removed by abdication or impeachment during term
  • Elections take place before the end of the spring semester (typically in March)
  • The new Executive Board assumes their roles at the start of the next academic year
  • Students that choose to study abroad or plan to graduate early but still want to serve on the Executive Board of HGAPS in the roles of Secretary, Treasurer, or Social Media Chair must have a running mate that will assume their role when they can no longer fulfill their duties
  • Specific executive team meetings should be designated as open to all HGAPS members during the spring semester, and candidates are encouraged to attend at least 2 open executive meetings
  • All candidates must fill out and submit election blurbs prior to election day

Election Day Procedures[edit | edit source]

  • Candidates must give a speech
  • Candidates must attend 70% of meetings since becoming a member

Tie Breaking Procedures for Executive Board Elections[edit | edit source]

  • If there is a tie between members running for executive positions -- with votes consisting of the entire member body as well as the executive board -- the first tie breaker will be cleared via a vote within administrative voting members. If the vote within the administrative voting members results in another tie, the final decision will come from the executive board.

Presidential Line of Succession[edit | edit source]

  • If the President abdicates or is impeached, the past-president will take over
  • The presidency is a two year commitment. During the 1st year, one acts as President, during the 2nd year, past-president
    • Should this person still be a part of the HGAPS chapter after their past-presidency, they are free to hold another executive position
    • If there is a vacancy in the past-president position, the former past-president must hold that position, if available; if not, the executive board decides how to proceed with guidance from the advisor and the national board. This typically would be held by a previous executive board member.

Quorum  [edit | edit source]

For any meeting that requires a vote of the HGAPS club membership, quorum is defined as 70%. Quorum can also be met over Qualtrics or other electronic polling. If quorum is not met, then voting must be rescheduled

Impeachment and Abdication[edit | edit source]

Members of the Executive Board are eligible for impeachment if they abuse their power in any way deemed inappropriate, including:

  1. Racist, sexist or otherwise inappropriate behavior, actions, or hazing
  2. Inadequate attendance of less than 50% of executive meetings or less than 70% of general body meetings
  3. Financial malfeasance
  4. Otherwise neglecting stated duties

Impeachment will result in a majority vote of the Executive Board to determine what disciplinary action will be taken, resulting in membership termination or probation. The Executive Board has the right to appoint any vacant position during the course of the academic year if a member of the Executive Board is impeached or resigns.