Project Management/Stages for a Project
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1. Initiating[edit | edit source]
- Conduct project selection methods to evaluate the feasibility of new products or services
- Identify key stakeholders and perform analysis to gain buy-in and requirements for the success of the project.
- Define the scope of the project based on the organization need to meet the customer project expectations.
- Develop the project charter and review it with key stakeholders to confirm project scope, risks, issues, assumptions and constraints as well as obtain project charter approval from the project sponsor.
- Identify and document high level risks, assumptions and constraints using historical data and expert judgment.
2. Planning Process[edit | edit source]
- Identify key project team members and define roles and responsibilities to create a project organization structure to develop a communication plan.
- Create the work breakdown structure with the team to develop the cost, schedule, resource, quality and procurement plans.
- Identify project risks to define risk strategies and develop the risk management plan.
- Obtain project plan approval from the customer and conduct a kick off meeting with all key stakeholders.
- Define and record detail project requirements, constraints and assumptions with the stakeholders to establish the project deliverables.
- Develop the change management plan to define how changes will be handled to manage the triple constraints.
3. Executing Process[edit | edit source]
- Manage proactively the resource allocation by ensuring that appropriate resources and tools are assigned to the tasks according to the project plan.
- Execute the tasks defined in the project plan in order to achieve the project goals.
- Ensure a common understanding and set expectations through communication to align the stakeholders and team members.
- Improve team performance by building team cohesiveness, leading, mentoring, training, and motivating in order to facilitate cooperation, ensure project efficiency and boost morale.
- Implement a quality management plan to ensure that work is being performed according to required quality standards.
- Implement approved changes according to the Change Management Plan.
- Obtain project resources in accordance with a procurement plan.
- Implement the approved actions and workarounds required to minimize the impact of project risks.
- Measure project performance using appropriate tools and techniques.
4. Monitoring and Controlling[edit | edit source]
- Monitoring: Measure project performance using appropriate tools and techniques.
- Monitoring: Verify and manage changes to the project scope, project schedule and project costs as defined in the change management plan.
- Monitoring: Monitor the status of all identified risks, identify any new risks, take corrective actions and update the risk response plan.
- Monitoring: Ensure the project deliverables conform to quality standards established in the project quality plan.
5. Closing Process[edit | edit source]
- Formalize and obtain final acceptance for the project.
- Identify, document and communicate lessons learned.
- Archive and retain project records, historical information and documents
- Obtain financial, legal and administrative project closure (e.g., final payments, warranties, contract signoff).
- Release all project resources and provide performance feedback.
- Create and distribute final project report.
- Measure customer satisfaction at the end of the project.