Helping Give Away Psychological Science/Standard Operating Procedures/Tips for Conference Attendance

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Tips for Conference Attendance[edit | edit source]

Professional development is important, and attending conferences is a great way to disseminate information, learn, and build your CV.

  1. Look at conference deadlines and requirements
    1. Registration deadlines
      1. Early bird registration is usually cheaper
      2. Registration as a member can sometimes be cheaper
    2. It is best to have things to present (posters, talks) to make attending a conference worth the cost
  2. Ask others in HGAPS or at your university if they are attending the conference and about opportunities at the conference
    1. Splitting hotels and/or travel can make trips much cheaper
    2. Traveling together can increase time with HGAPS members and can foster ideas, relationships, and collaboration
    3. Get involved with note taking if HGAPS has been asked to take notes for the conference  (link conference SOP)
  3. Apply for grants and travel awards
    1. small travel awards and poster funding are sometimes available
    2. Small travel grants
    3. Look into your university’s department of scholarships and funding
    4. The Psychology department at your university may award travel money to student presenters
    5. Other organizations at your university may give grants and money awards
      1. UNC
        1. Carolina’s center for public service
        2. Office for undergraduate research
      2. NSCU
      3. Duke
      4. Maryland
      5. Appalachian State

**Please add more information and resources especially for other universities!

After you register[edit | edit source]

  1. Check for updates about the conference
    1. General info such as…
      1. Scheduling changes
      2. Time changes
      3. Correspondence about your project
    2. Submission status (whether your poster, talk, etc. has been accepted, rejected, or is still pending)

If accepted or want to attend the conference regardless[edit | edit source]

  1. Make your poster (if you are presenting a poster)
  2. Book flights and arrange travel early
    1. Flights are cheaper if you buy them earlier
    2. Tuesday is generally the cheapest day to buy flights on most major airlines
    3. Tuesday, Wednesday, and Saturday are typically the cheapest days to fly
    4. Airlines like Spirit and Frontier can be a cheaper option if not traveling with luggage
    5. The more people you stay with, the cheaper your arrangements can be
      1. Airbnb is often a good option, but conference hotels are convenient (but expensive!)
  3. Look at the schedule for talks and workshops for the conference
    1. Look at what is free to attend (CE sessions are typically not free, but many other talks and session are)
    2. Choose talks from and about people and topics that you are interested in
      1. Network and learn!
    3. Do some research about the presenters you are planning to attend
      1. This will help you know more about what is being presented
      2. Help you have better conversations with them
  4. Posters must be able to travel or must be printed at your location
    • Make these plans as soon as possible
    • Ensure your poster will travel safely and meets restrictions
      • Conferences will typically have size limits or even templates
  1. Prepare an elevator pitch
    • A 2-3 minute overview of the poster
    • Be prepared to answer questions
  2. Look at things to do in the city
    • Restaurants, museums, or just general exploring can be nice while you’re in a new place