Helping Give Away Psychological Science/Standard Operating Procedures/ Conference Planning

From Wikiversity
Jump to navigation Jump to search
Click Here for Landing Page
HGAPS ALERT: COVID-19 and You
Click Here for Landing Page

It is understandable to feel hopeless right now. This is an unprecedented time in our lives and it is okay to feel angry, frustrated, or helpless. Below are some important resources you can use to improve mental health and find relief. If you are having thoughts of suicide please seek help. Please know you are not alone. There is help.
Link to Suicide Resources:

~ National suicide hotline 24/7: 1-800-273-8255 ~ Crisis Textline 24/7: Text HOME to 741741 ~
~ Coping With Suicidal Thoughts ~ Suicide Prevention in Schools ~

Not suicidal but still want help? Click on a link below!
~ Coping with COVID-19 ~ Coping with Social Isolation ~ Finding a Therapist ~ Other Resources ~
~ More at HGAPS.org ~



Light bulb icon tips.svg Type classification: this is a Tips resource.

Conference Planning[edit | edit source]

Google Docs logo.svg Type classification: These are Resources that are also available as Google docs


Also available as Google doc

Roles and Responsibilities[edit | edit source]

There are multiple roles members may serve at conferences.

Water Carrier for the conference[edit | edit source]

  • Aids members in travel and hotel arrangements
  • Sets up landing pages and outlines for the notes taken at the conference
  • Sets up note taking assignments and ensures that all assignments are covered
  • Corresponds with note takers to make sure the notes are submitted at the designated date
  • Reviews the conference notes pages and makes edits as needed
  • Will often receive funding to attend the conference.

Resources[edit | edit source]

  • Example of a Checklist for before, during, and after the conference
  • Example of an email requesting materials from presenters
  • Example of how to track HGAPS travel grant money earned and travel costs per person as well as group travel plans
  • Example of a correspondence to attendees introducing HGAPS and their plan for note taking at the conference
  • The best example to look at before starting is the future directions forum set of pages https://en.wikiversity.org/wiki/JCCAP_FDF

Note Taker[edit | edit source]

  • HGAPS is often funded to take notes at conferences
  • Benefits can include a travel stipend, waived registration cost, and even (on at least one occasion) free lodging
  • Please note that while note-taking is often the most clear-cut responsibility that an HGAPS member may have at a conference, sometimes these benefits may be contingent on your assistance with other aspects which have included, but are not limited to: assisting with a talk, operating technology, or leading a breakout group
  • Notes are published on Wikiversity
  • To complete your duty
    • Sign up for workshops and talks
    • Take notes on the talks you have been assigned
    • Post notes on Wikiversity
    • Notify the water carrier that you have completed your task

More information on Managing note-taking[edit | edit source]

  • If you are attending a new conference, set up a landing page with some general information about the conference (consult with appropriate people to determine if this page should be standalone, like FDF, or under the HGAPS umbrella)
  • If the conference already has an ecosystem on Wikiversity, create a subpage for this year’s conference to add things to
  • Determine the best way to divide information into pages (e.g. by days, topics, etc.)
  • Use an example page like FDF to copy/paste over the structure of what each page should look like (speakers, titles of talks, notes, etc.)
  • Change the copied information to fit your conference based on the schedule
  • Create a google document like this one where you can assign people to take notes where there won’t be any conflicting copies
  • Ensure that everyone gets their notes uploaded to the Wikiversity page
    • Tip: Even bulleted notes can be copied into the visual editor, but not into the dropdown boxes. So, I usually paste the notes in above the boxes in a batch, save changes, then switch to the source editor and copy/paste the code that starts the boxes above my notes