Virtual Teamwork

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Fachbereich Wirtschaft der FHV
URL I youtube


Wintersemester 2018/19
Virtual Teamwork


target audience

This course takes place within the framework of the bachelor's degree program IBW of the FH Vorarlberg and is exclusively aimed at the students of this course at the FHV.

The St. Gallen Management Model
grading


necessary documents


Dictionary:

Starting Position[edit]

When talking about a so-called ‘virtual team’ we mean the association of at least two cooperation partners who reside in difference places and/or time zones while working together and who are – for an unknown duration – cooperating for a shared goal with the help of information and communication technology. In our globalised economy it has become more and more standard to implement such virtual teams whose members are involved in common value creation processes while residing in different countries, time zones, and cultures. It goes without saying that these teams are relying heavily on communication media like e-mail, phone, phone conferences, web meetings, video conferences and the like. Because of the spatial and/or time distance it is not possible anymore to discuss various topics spontaneously by meeting in each other's office. That’s why a more concrete planning of the processes is necessary. Virtual teams are, as we know, very real and have become – in various forms – a topic in everyday work life. This is the reason why students should be prepared for these new forms of teams who mainly work together with the help of new communication and information tools/technology.

Procedure[edit]

This course will be taught in English language for full-time and part-time students. The reason for that is simply that there are no two separate courses, but full-time and part-time students will be working together in mixed teams in order to enhance the experience of virtuality.

It is the aim of this course to facilitate skills in communication and self-reflection as well as in project management (among others controlling), team work, and academic writing. The course is divided into analogous and digital work phases. Once again in order to enhance the experience of virtuality, students and lecturers will only be physically present during two instances - the kick-off-event and the final meeting. All the work and the meetings/consultance with and without the lecturers will otherwise be done in a digital way without any physical presence.

  • In a so-called kick-off-event (September, 21st) with compulsory attendance the two lecturers will introduce to all students (full-time + part-time) the topics, contents, and procedures of the course. Furthermore it will be explained how the students shall work with the e-learning platform ILIAS and they will be informed that some folders will open and close at very specific time frames (fixed deadlines!). The lecturers will additionally inform the students about the infrastructure of the course and will introduce the teams in which the students will be working together. It is vital that all students leave the kick-off-event with a clear and precise understanding of the tasks ahead. That’s why all questions shall be posed during the event and not later.
  • In the coming phases of the course students will work (exclusively) independent with each other without any presence of the lecturers. At December, 14th (Thursday) a final meeting of all students and the lecturers will be organised in order to present the results of the tasks. During the semester students will only be able to interact with the lecturers virtually and digitally – details how this is possible will be presented during the kick-off-event.
a) After the kick-off-event students shall independently discuss in their group how they will tackle their tasks, develop a precise plan (work packages with calculation of their time contingent), and take over one of the necessary roles in the group (team leadership, controlling, project management, marketing).
b) Later some of the groups will obtain a technical term from the St. Gallen Management Model, for which they will have to read literature and prepare a so-called Vlog which they upload on YouTube (in "Private"-mode) in order to explain this specific term. The definition shall be as extensive and well-crafted as necessary so that another group can understand the meaning of this technical term without further research.
c) After the first wave of groups has defined their technical terms, the second wave of groups obtains the definitions of the first groups plus an additional technical term which they have to define and explain (again via Vlog on YouTube). It is important that the two terms are explained in relation to each other and that their relation is obvious and clear to possible readers and to coming groups who have to work with these definitions.
d) After the second wave of groups has finished their definitions, these two definitions will be given to different groups with the task to solve a specific case-study according to the newly learnt terms and definitions and design and develop a poster which should intuitively explain the terms and the solution for the case-study to non-experts.

It is important to note that in phases a) through d) …

  • … a very strict and firm time schedule is in place because the necessary folders in the ILIAS-system to obtain the terms and to hand in the definitions/solutions are only available during a very specific and short time frame
  • … no group realizes in the beginning which term they will obtain, which terms relate to each other and with which group(s) they will have to work together
  • … only students who have overtaken the role of “leadership” in their respective groups may communicate with the lectures with the help of so-called “speaking times”

Finally, all posters will be presented in a so-called common market place (December 14th) and students are obliged to hand in a reflection paper about their experiences in the team and with their task.

Summing up - each group has to do the following:

a) explaining one (!) technical term of the St. Gallen Management Model via a video-clip and upload it in "private"-modus on YouTube and share the link with the lecturers (with the help of ILIAS)

b) solving one (!) case-study with the help of two defined technical terms of the St. Gallen Management Model and prepare a poster for the presentation of the case-study on December, 14th 2018

Summing up - each individual has to do the following:

a) working in his/her group for defining a technical term, solving the case-study and preparing the poster

b) taking over responsability for the implementation of one specific technological tool in order to make it possible to work virtually

c) taking notes during the group process and the handling of information technology for writing a reflection paper of five pages lenghts about what went well in the group and what did not

Grading/Performance[edit]

Students develop …

  • per team one definition of a specific term of the St. Gallen Management Model, the solution to a case-study, and a poster (Template) in order to present the solution of the case-study on December, 14th
  • an individual reflection paper (Template) in the form of a narration as an individual and subjective discussion about the experienced process/team work in order to learn from this experience; the reflection paper has to be written from the perspective of the specific role the individual had in the team (team leadership, controlling, project management, marketing)

Please note:

  • 80 % of the grade will be determined by the quality of the reflection paper
  • 20 % of the grade will be determined by the actual work in the group and the implementation of the technical tools

The team work itself shall function as a way to experience problems, difficulties, and challenges of (virtual) team work. That's why it is alright (and we actually hope) for problems to occur so that the individual team members can then reflect upon them in their reflection paper - the cornerstone of the grading!

Online Task Management[edit]

Students will use at least five technical tools/gadgets which are common for virtual teamwork. The usage of the tools is attached to the specific roles in the team, so each team member is responsible for the useful and efficient implementation of his/her tool in the working process of the group. The following tools shall be used:

a) MeisterTask (Role: project management): It is an intuitive tool for project- and task management which helps to plan team work and which is free of charge, see here:

b) Skype (Role: team leadership): The famous tool is used a lot as well for private calls/conferences as for business calls/conferences. It is free of charge and will be used for phone/video conferences between the groups and the lecturers. Each group is obliged to at least organise one Skype-conference in which all group members and the lecturer is present.

c) Microsoft Excel (Role: controlling): Even though many specific programs are used in companies when it comes to budget planing, calculations, and so on, Excel is still often used for various reasons and functions. During this course Mircrosoft Excel will be mainly used to prognose and control the time budget reserved for each specific task of the group

d) YouTube (Role: marketing): YouTube may serve in this course simply as platform in which videos can be uploaded in "private"-mode to make them visible without making them watchable for everyone. Therefore, YouTube may serve here as a platform for the Vlogs of the individual teams explaining the technical term of the St. Gallen Management Model.

e) ILIAS (everyone): The electronic learning platform of the University of Applied Science Dornbirn serves here as a representation of deadlines when it comes to uploading specific data. As in work life, it can happen that certain information can only be transfered during a specific time frame and not before or after. This is recreated here with the help of folder structure in ILIAS.

f) Signal (everyone): Because of the DSGVO companies have struggled with the use of What's App, at least until they will change certain policies. The program Signal was therefore introduced as a safe alternative in some companies. Since being able to work in a virtual team also means that one has to be flexible and adaptable, the virtual communication of the groups in this seminar shall happen via Signal.

Lecturer[edit]

References[edit]