Logistics for MakerFaire (Budgeting): National Electronics Museum

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  • Estimated Expenses:
National Electronics Museum
    • Venue/Rent:
    • City or County Fees and Permits:
      • The cite is located at the Anne Arundel County.
      • However, no permits or fees will need to be paid:
        • fire alarms, electricity, and even building itself are already constructed and nothing needs to be removed
    • Insurance:
      • NEM has its insurance already covered. No extra bill will be needed.
    • Labor:
      • Recruit non-paid volunteers to set up and clean the site:
      • One set-up volunteer + One another for cleaning at the end per one Maker
        • Total of 8 to 10 volunteers recommended
        • 4~5 volunteers for set-up and 4~5 volunteers for Cleaning
        • It's possible for set-up volunteer to stay for entire duration of the MakerFaire to help out cleaning team
      • Set up time: 8:00 AM (Tables, projects, and preparation, including meals)
        • All activities will be held indoors; thus, meats will be pre-cooked)
      • Cleaning Time: 9:00 PM (Cleaning all the trashes and leftover foods)
        • The NEM do charge $100 per hour for exceeding the rental time. Thus, it is best to clean up an hour earlier than 10:00 pm.
    • Rental Equipment:
      • 10 Rectangular Tables (1 per each Maker): Fees included with the rental of the facility (Not required to pay if NEM is hosting)
      • 20 chairs (2 per each table): Fees included with the rental of the facility (Not required to pay if NEM is hosting)
    • Expense Reimbursements:
      • Not required; All physical laborers and cleaners are non-paid volunteers
      • They are not required to bring any materials or tools
    • Advertisements & Promotions:
      • HCC arts or others interested in this field will design and create advertisement posters
      • Promotion for the MakerFaire: Young adult middle school and high school students around NEM
      • Under each school's permission, there will be an advertising posters at selected sites
      • There is an 'Event' category in NEM webpage where summary of the event and advertisements can be established
    • MakerFaire License Fee:
      • .50 cents per attendee
      • This MakerFaire will have ticketed/paid admissions
      • At its best case scenario:
        • 10 Makers + 20 Volunteers + 250 Attendees = $140
    • Wordpress Registration and Custom Design Fees ($47):
      • Not required; the location is locally advertised and there is a separate internet advertisement page for NEM
    • MakerFaire Font - Benton Sans Bold ($40):
      • Not required; instead of using this, Microsoft Words will be used
    • MakerFaire Pennant Flags - 120' for approx. $14 each:
      • 10 Flags (1 per each Maker): $140
    • Other:
      • Foods: $ 315
        • 150 Hot dogs w/ buns + 10 Large bags of Chips + 100 Hamburgers (Lettuce + Tomato + Buns + Ketchup + Mustard + Onions)
  • Estimated Income:
    • Ticket Sales:
      • Adding $2.00 for the original charge of NEM admission
      • Adults: $ 5.00
      • Students and Seniors: $3.00
    • Sponsorship:
      • Student Program Board (SPB) from Howard Community College
      • Glenwood Library Branch
      • UMBC (Possibly)
    • Grants:
      • Not required; the amount will be covered with fundraising and volunteers
    • Vendor Fees:
      • Each Maker will not sell but rather showcase their created works
    • Food Concessions:
      • The food will not be charged for it will already be paid through fundraining
    • Parking:
      • Free Parking
    • Other:
      • Fundraising
        • With an aid from SPB, the fundraising will be hosted in HCC for those who can donate (Cash only)
        • In the sponsored site (Glenwood Library and UMBC), there will be fundraising events at selected location as well
    • Total Anticipated Income:
      • $1,375
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