Logistics for MakerFaire (Budgeting): Node
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- Estimated Expenses:
- Venue/Rent:
- Node will be hosting; thus, no expenses will be required for renting a room for MakerFaire
- City or County Fees and Permits:
- The cite is located at the Baltimore County.
- However, no permits or fees will need to be paid:
- Fire alarms, electricity, and even tables are already constructed and nothing needs to be removed
- Insurance:
- Node has its insurance already covered. No extra bill will be needed.
- Labor:
- Recruit non-paid volunteers to set up and clean the site:
- One set-up volunteer + One another for cleaning at the end per one Maker
- Total of 8 to 10 volunteers recommended
- 4~5 volunteers for set-up and 4~5 volunteers for Cleaning
- It's possible for set-up volunteer to stay for entire duration of the MakerFaire to help out cleaning team
- Set up time: 7:30 AM (Tables, projects, preparation, and pre-cooked meals)
- Cleaning Time: 8:30 PM (Cleaning all the trashes and leftover foods)
- Rental Equipment:
- 10 Rectangular Tables (1 per each Maker): Already have newly installed set of tables
- 20 chairs (2 per each table): Rented from HCC = $25 ($1.25 per each rental of a chair)
- Expense Reimbursements:
- Not required; All physical laborers and cleaners are non-paid volunteers
- They are not required to bring any materials or tools
- Advertisements & Promotions:
- HCC arts or others interested in this field will design and create advertisement posters
- Promotion for the MakerFaire: Young adult middle school and high school students around Node
- Under each school's permission, there will be an advertising posters at selected sites
- To host this event, MakerFaire ideas must be presented in one of the regular meeting dates (Thursday 7:30 ~9:30 pm) or in their discussion page
- Discussion Page: https://groups.google.com/forum/#!forum/baltimore-node-discussion
- Website: http://baltimorenode.org/ : Newly hosting events will be posted in their main page
- MakerFaire License Fee:
- .50 cents per attendee
- This MakerFaire will have ticketed/paid admissions
- At its best case scenario:
- 10 Makers + 20 Volunteers + 250 Attendees = $140
- Wordpress Registration and Custom Design Fees ($47):
- Not required; the location is locally advertised and there is a separate internet advertisement page for Node
- MakerFaire Font - Benton Sans Bold ($40):
- Not required; instead of using this, Microsoft Words will be used
- MakerFaire Pennant Flags - 120' for approx. $14 each:
- 10 Flags (1 per each Maker): $140
- Other:
- Foods: $ 315
- 150 Hot dogs w/ buns + 10 Large bags of Chips + 100 Hamburgers (Buns + Ketchup + Mustard + Cheese + Meat)
- Foods: $ 315
- Venue/Rent:
- Estimated Income:
- Ticket Sales:
- The received amounts will be donated to Node
- Adults: $ 5.00
- Students and Seniors: $3.00
- Sponsorship:
- Student Program Board (SPB) from Howard Community College
- Glenwood Library Branch
- UMBC (Possibly)
- Grants:
- Not required; the amount will be covered with fundraising and volunteers
- Vendor Fees:
- Each Maker will not sell but rather showcase their created works
- Food Concessions:
- The food will not be charged for it will already be paid through fundraining
- Parking:
- Free Parking
- Other:
- Fundraising
- With an aid from SPB, the fundraising will be hosted in HCC for those who can donate (Cash only)
- In the sponsored site (Glenwood Library and UMBC), there will be fundraising events at selected location as well
- Fundraising
- Total Anticipated Income:
- $1,375
- Ticket Sales:
- Budgeting Application:
- When Node is officially chosen as the sponsor, the following criteria can be filled out on this Google spreadsheet: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dE1ZTWVON2RDRXkyM3NuNzZBcnNsa3c6MQ#gid=0